LIS Replacement Updates

Updated August 27, 2010

Timeline

To ensure product and business readiness during laboratory information system (LIS) replacement, Mayo Clinic’s laboratories are engaging in several key activities. All activities are contingent on the final code drop from SCC Soft™, scheduled for September 2010.

Activities include:

• Updating pertinent standard operating procedures and documents
• Performing usability training to verify the system performs as designed
• Validating that laboratory processes fit with the new system
• Validating that test information is correct in the new system
• Training super users and end users on using new Soft modules

Alpha Flagging

As part of LIS replacement, Mayo Clinic’s laboratories are defining Soft tests with alpha flagging. This functionality enables the placement of a result flag on non-numeric result responses. Note this feature will not be enabled for our clients until after our moratorium period has ended. Upon the full implementation of Soft, all new interfaces will be tested for this alpha flagging if requested. Clients already interfaced with Mayo Medical Laboratories will have the option to schedule a “mini” project with our client conversion team.

MayoAccess Upgrade

One major component of our laboratory information system replacement is implementing further enhanced to the MayoAccess™. In mid-September, Mayo Medical Laboratories is implementing a new release of MayoAccess for test ordering and results reporting. The following highlights new functionality, enhancements and changes.

• New Look – The user interface is enhanced to improve ease-of-use.
• Additional Column on Lab Reports Grid – The accession number is available on the Laboratory Reports Grid.
• Prefixes and Suffixes – Enhanced correct patient identification and result reporting. As a result of this change, Manual and Integrated MayoAccess clients will be able to add prefixes and/or suffixes to the patient demographics in order.
• Manual Order Entry Date of Birth Calculation – A new date of birth calculator helps determine the patient’s birth date based on the collection date and age provided.
• Reporting Rule Change – Clients will be able to receive partial results through MayoAccess.
• Pre-Batch Test Cancellations – Cancellations are allowed as long as the order is in pre-batch state.
• Pre-Batch Test Additions – Using the un-batched accession number, tests can be added to an existing order as long as it is in pre-batch state.
• Test Cancellation Screen –  The test code and test name are now visible on test cancellation screen.
• Label Changes – Date of birth has replaced age and gender on MayoAccess labels.